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Tips for shareowners

Tips for shareowners

Nomination____________________________________________________

The facility of nomination can be availed by shareowners who are individuals, holding shares in single or joint names up to two persons. The shares vest in the nominee on the death of the shareholder and joint shareholder(s). It is expedient to nominate, particularly in single holdings to avoid problems in future.

  • Nomination can be made using the prescribed form 2B. Should you desire the form, the Company can provide on request

  • Nominee can be a minor, who has to be represented by a guardian

  • Society, Body corporate, Partnership firm, Karta of HUF or Power of attorney holder cannot be a nominee

  • The nomination can be altered or cancelled at any point of time

  • It would be advisable to maintain a copy of the nomination form along with the confirmation of registration by the Company/DP
     
    You are requested to quote the nomination details to: 
    - Your DP in case share in demat mode
    - Company in case of physical holding

 

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Electronic clearing service for dividends_________________________

This facility enables the dividend payable, to be credited to your bank account provided by you, through RBI's National Clearing Cell. ECS offers the following benefits to the shareowners:

  • Immediate credit of dividend directly into your bank account

  • No need to fill up pay-in-slip and deposit warrant into bank

  • Safeguard against misplacement or fraudulent encashment of warrant

  • Credit entry in pass book/statement issued by your banker

  • Intimation by Company upon remittance of dividend through ECS

Factors in ECS:

  • ECS is currently available at major cities/centres. Wherever ECS facility is not available, the dividend is paid by means of warrants

  • To avail ECS you would have to quote your bank, branch, account number and the nine-digit MICR code printed on your cheque book

  • To obtain correct credit, it is very vital that your bank account details and the nine-digit MICR code is noted correctly. It would be advisable to attach a copy of your cheque leaf/cancelled cheque leaf while requesting to note the ECS. It would be ideal  to verify  the details recorded with DP/Company 

  • In the event ECS not available, it would be advisable to request the Company to print your bank account details on the dividend warrant - this helps prevent fraudulent encashment

  • Reconcile your passbook/statement

    ECS information has to be quoted to:
    - Your DP, in case shareholding in demat mode
    - Company, in case of physical holding

 

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Dematerialised shares_________________________________________

While it is ideal to hold the shares in demat mode in view of the several benefits that it confers, it is worthwhile to:

  • Reconcile your records regularly. Monitor your transaction through the statements provided by your DP. Discrepancy (if any) should be immediately brought to the  attention of DP

  • Do not merely confirm balances in your account, tally the transactions in the transaction statement. Confirm there are no unauthorised transactions

  • You may mark unresolved complaints to the Depositories

  • Use the facility of freezing your account when you do not intend to operate the account for certain time. Defreeze the account before commencing operation

  • Keep the delivery instruction forms under lock and key

  • You have the option to select the DP. Convenience, Comfort and Cost are some  important criteria for selecting the DP

  • Guide for investors, covering various facets of demat holdings are available with the depositories
 

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Other tips ___________________________________________________
Please:

  • Use the investor grievance redressal system of the stock exchanges to redress your grievances if any

  • Understand the working of the investor service cell of the exchanges for complaints against listed companies/brokers

  • Trade on your own through internet-based trading by registering with a broker

  • Enter into a valid agreement with your broker/sub broker

  • Ensure that your contract is backed with proper broker notes/confirmation memo

  • Deliver proper securities with valid documents and correct signatures well within prescribed time 

  • To keep a track of all dividend/interest payments and follow-up with the company in case of non-receipt. It is vital to note that, as per rules no claim shall lie in respect of the unpaid/unclaimed dividend, interest transferred by the company to the Investor Education and protection Fund (IEPF) after a period of seven years from the date they became due for payment

  • Study financial and other details of companies; these are available at the SEBI site - EDIFAR, equip yourself with the information to make informed decisions

  • When certificate/warrant is lost, intimate the company promptly and follow the procedure prescribed for issuance of duplicate

 

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